7.6 Data Governance toolkit from NetHope consortium

TABLE OF CONTENTS

• What is it about?
• Why will this resource be useful to you?
• Why is this resource particularly interesting?

What is it about?

This toolkit aims to help non-profit organizations through the steps and best practices for implementing data governance within their organization. This guide will help you to improve the responsible data management and data analysis practices within your organization, thanks to template policies, roles, roadmaps and Key Performance Indicators (KPIs).

The toolbox covers the following steps for implementing Data governance:

• Lay the foundation: Helps you to develop your Data Governance Framework, keeping in mind that data governance is an organizational commitment that involves people, processes and tools.
• Write your data governance policy: Provides a template with suggested sections, comments and examples that will guide you to write you own data governance policy.
• Implementation: Provides guidance to up your data governance policy in action and to implement it across your organization, thanks to the Responsibility Assignment Matrix (RAM).
• Post-implementation: Provides guidance to help you adapt and update your Data Governance Policy over time in order to take the contextual, environmental and procedural changes into account. Proposes you to share your own Data Governance Policy to the NetHope repository, and hence allow you to review Data Governance Policies of other organizations.

Why will this resource be useful to you?

• As a guide to develop you Data Governance Framework before starting to write the policy. This includes: 1) Completing a Needs Assessment
  2) Creating a stakeholder Matrix to identify buy-ins
  3) Developing a Data Governance Roadmap 4) Having access to the Data Governance Policies of other organizations, through the NetHope repository.
• As a model and guide to write your own Data Governance Policy. The template will help you to:
  1) Identify and assign roles
  2) Define quality, data security, data access and sharing and data literacy needs
  3) Identify tools that will help manage your data governance (metadata, data catalogue).
• As a planning tool to assign roles and responsibilities related to data governance: The Data Governance RACI (Responsible, Accountable, Consulted and Informed) – also known as Responsibility Assignment Matrix (RAM) - helps you to describe the level of responsibility per role and area of work.
• As a model to create your Communication plan around data governance.
• As a guide for the post-implementation of the Data Governance Framework, which will help you to:
  1) Define a plan to update/nurture/grow emerging data practices
  2) Define a plan to update policy and framework 3) Build and evaluate Governance Key Performance Indicators (KPIs).

Why is this resource particularly interesting?

• Provides template policies, roles, examples and roadmaps to help you improve your data governance, step by step.
• A clear and concise toolkit (15 pages) that will allow you to start working on data governance quickly.
• The templates are editable, so you can modify them in order to adapt them to your organization’s mandate.
• Emphasizes organizational needs (defining roles and responsibilities) to improve data governance.
• The toolbox is being reviewed on a yearly basis to include updates.